How to share a non-primary vault
One of 1Password 4’s biggest new features is multiple vaults. Once you’ve created a new vault, you might want to share it with someone: a colleague, work team, or spouse, for example. Here’s how.
There are two simple, important things to know about this process:
To share a vault with someone and keep it in sync so both of you can make updates, you have to put the vault somewhere that’s accessible to you both.
The settings you need to configure to share a vault are vault-specific, so making changes won’t mess with your primary vault at all.
Ready? Let’s get started.
Prepare your vault for sharing
Once you’ve created and set up your vault, configure the vault’s sync settings, accessible by using the 1Password 4 > Preferences menu option and then clicking the Sync tab.
Start by selecting the Dropbox sync option.
Next, click to select the particular folder.
Now we get to the part that’s different from the regular Dropbox sync guide: create a folder inside your Dropbox folder. This is the folder you’re going to share.
When you create your new folder, it gets selected and opened automatically, so now all you have to do is click the Open button to continue.
In the next screen, you can verify that 1Password is going to create an .agilekeychain file with the name of the shared vault in the new Dropbox folder. Click the Continue button.
Now it’s just like the regular Dropbox sync setup: 1Password will ask you if you want to start syncing, so click the Start Syncing button to proceed.
Great, your shared vault is being synced with Dropbox. Now you’re ready to share it. Start by sharing the Dropbox folder that contains the shared vault.
This will take you to the Dropbox web site, where you can invite the person(s) with whom you want to share this vault.
For more details on sharing Dropbox folders, please have a look at their web site.
You’re all set. In our example, Nik will receive an invitation from Dropbox to join the OrangeBits folder. When he does, the OrangeBits folder will be synced to his computer.
Folder sync and share
If you prefer to use Folder sync instead of Dropbox, the Folder sync guide will help you with this. Just be sure to select a folder that’s accessible by everyone who needs access to the shared vault. Just as with the Dropbox sync, 1Password will create an .agilekeychain in the folder with the name of the shared vault.
Adding a shared vault
Now let’s talk about what happens on the other end when you share a vault with someone. Whether I used Dropbox or Folder sync, the end result is that 1Password creates OrangeBits.agilekeychain in the folder that I am sharing with Nik.
Nik first needs to unlock his main 1Password app. Once unlocked, all Nik has to do is open the shared folder and double-click the shared vault.
When he does, 1Password will prompt him to create a new vault on his end. He’ll need to provide the password I selected when I created the vault on my end.
That’s all there is to it. 1Password will automatically keep everything in sync and separate from other vaults.